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Welcome to GymFly. Let's create a Brazilian Jiu Jitsu kids protocol and customize the first belt transition.

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A protocol defines a training program, including its belt ladder and who can join it.

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Sign in as the owner, open Settings, and find Protocols under Management.

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We will use example academy settings. Choose the requirements that match your own coaching policy.

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The Protocols page lists the training programs already configured for your gym.

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Select Add Protocol at the top right to open the creation wizard.

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Brazilian Jiu Jitsu must already be available in your gym's discipline list before you can select it here.

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Select Brazilian Jiu Jitsu, then choose the track labelled Juniors, ages four to sixteen.

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That is the kids track in this gym's current catalog. Select Next once the track is selected.

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GymFly copies its rank settings into your new protocol. Your edits here do not change the master catalog or the seniors protocol.

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The Ranks step starts with thirteen belts, from white through the gray, yellow, orange and green groups.

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Each row has a name field, a tune icon for requirements, and a drag handle for ordering.

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Keep the ladder order for this example, and open the tune icon beside White Belt.

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We will customize the first two ranks. Review the remaining ranks against your policy before assigning members.

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Under Stripes Available, select the fourth pip to give White Belt four stripe slots.

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Set Classes Per Stripe to twelve, and keep Months Per Stripe at one.

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These rules apply while the student holds White Belt. When both thresholds are configured, both must be met.

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Four stripes at these settings correspond to forty eight qualifying classes and four months, subject to the student's other requirements.

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Collapse White Belt and open the tune icon beside Gray and White Belt.

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Under Requirements to Earn, enter four Minimum Months and forty eight Minimum Classes.

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This is the important distinction: stripe rules sit on the current belt, while requirements to earn a belt sit on the next belt.

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We also set Gray and White to four stripe slots, twelve classes per stripe, and one month per stripe.

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Scroll down and set Min Classes Per Month to four. This adds a monthly attendance consistency requirement.

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It applies to completed months in the student's time at the current belt; the current partial month is excluded.

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Keep Gray and White's Minimum Age at four. Required assessments can be added using Add test, if your academy uses them.

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We leave assessments empty in this example. Configured requirements work together; the monthly rule does not replace the total class count.

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Select Next to open Restrictions and Rules. Keep Any gender selected for this example.

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Enter four for Min Age and fifteen for Max Age. Both ends of the range are included.

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This narrows the catalog's Juniors range for this specific program. It does not rename or alter the source track.

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Leave Active switched on when the program should be available for assignment. Members need a date of birth to satisfy an age restriction.

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On Review, name the protocol BJJ Kids Foundations, Tutorial, and add a short description of its purpose.

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Check the discipline, thirteen ranks, any gender, ages four to fifteen, and Active status.

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Use an edit icon if something needs changing, then return to Review.

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Select Save once and wait for the wizard to close. The protocol is now created.

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Back on the Protocols page, find the new BJJ Kids Foundations card.

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Check the ages four to fifteen badge and the thirteen-rank count, then open the card.

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The source track badge still says Juniors, four to sixteen. The separate age badge shows your customized assignment range.

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The protocol details page brings together the overview, students, ranks and classes.

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Use this page whenever you need to check or maintain the program after creation.

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Select Ranks to review the saved belt ladder and its requirements.

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In Ranks, check White Belt and Gray and White Belt against the values you entered.

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Select the Gray and White card to open its settings again.

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This is also the shortcut for future adjustments: open the protocol, choose Ranks, select a belt, change its requirements, and save.

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The reopened editor shows four stripe slots, twelve classes and one month per stripe, plus four months and forty eight classes to earn Gray and White.

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It also keeps the four-classes-per-month consistency rule and minimum age of four.

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The other eleven ranks still use their seeded settings. Customize those in the same way wherever your academy's policy differs.

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Finally, open Classes. A newly created protocol has no linked classes yet.

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Link your kids classes to the protocol and choose which count toward progression. Assign eligible members when the program is ready.

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Creating the protocol alone does not record attendance or promote a student.

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You now know how to create the program, customize its first belt transition, and return to its settings. The written steps and example values are below this video.